Effective Board Portal Software
In an age where technology is advancing at a rapid pace and the need for a digital board-management tool is now seen as the norm rather than the exception in corporate governance. Boards that are forward-thinking are embracing these tools and shifting away from paper processes. They use board meetings apps to streamline their activities as well as manage information and communicate with colleagues.
A well-designed and user-friendly online portal for the board will make it easier for committee members and board directors to save time by eliminating the need for them to go through physical board packs or email threads in order to locate relevant information. It’s a single point of truth that allows easy access to all relevant materials in preparation for meetings, manage tasks and work with colleagues. The platform is also able to be accessed from anywhere and on any device. This makes it easy to stay up-to-date with information at any time.
Boards are awash with sensitive, confidential information to manage every day, so it’s crucial that the system they choose to use is equipped with added security measures that guarantee the security of their data. Board portals allow members to store their files on a central hub and organize them into folders, while adding passwords to each file to guard against unauthorized users.
Also, search for solutions that come with an annotation feature. This allows users to create notes and share the notes in real-time to others. A permanent purge feature mitigates risk by ensuring that deleted comments, annotations, and discussions cannot be recovered from backup or server files. It’s also important to determine whether the service provider is investing in support and development. You can determine whether they’re responsive by looking at their profile on forums as well as websites that rate companies.
