Access control for your data room allows you to monitor the entry and exit into your data center and quickly remove permissions in real time if there are doubts or suspicions. Advanced security features like dual intervention mode, supervisor mode and two-factor authentication enable you to ensure that only authorized users are able to access your assets. In addition, you can set permissions for each user by determining their role and contribution towards the project in order to prevent information leaks.
Think about the user-friendly features as well as design of a virtual dataroom when selecting one. You should look for a VDR that has an easy and intuitive user interface that can be utilized by both the CFO as well as an accountant at the entry level. A good UI can also enhance collaboration by allowing easy sharing of files, commenting and central communication.
Look for an VDR that has built-in tools that can facilitate due diligence or M&A transactions. An online data room with Q&A sections, for instance, can assist you to complete the financing process by providing your potential investors with a safe and easy platform to examine documents. A VDR which includes legal practice management can be helpful in controlling the exchange of information between attorneys and their clients.
If you are using a virtual data room to share files with third-party users it is recommended to choose one with dynamic watermarks. They add personalised identifiers to each document and display the recipient’s IP address as well as email address to each file to deter sharing that is not authorized and improve traceability if there is a breach. In addition, the VDR with secure spreadsheet viewers enforces security to prevent unauthorized editing and copying.
