If your company handles sensitive information about customers and employees or maintains confidential documents on business accounts and deals it’s crucial to restrict access to these files from the eyes of anyone else. Even even if your employees are trained and dependable, a tiny error could have devastating consequences. Here are four methods to help you limit access to electronic documents to prevent a security breach.
Using two-factor or multi-factor authentication protocols to access the data is a good way to stop attackers from accessing protected files. The additional security layer stops them from stealing usernames and passwords to access confidential data. It also aids in compliance with laws like GDPR and HIPAA.
Requiring eSignatures is another solution that companies use to keep out people who do not have permission. This allows businesses to verify the identity of an individual prior to giving them access to confidential data and guarantees maximum security for documents as modifications can be detected.
Custom permissions can be used to enhance security by allowing managers control over sensitive files that are printed, copied or opened. You can also limit the kinds of changes files can undergo, such as changing its design or text. A examine trail can also be added to these documents to allow https://vdr-soft.net/effective-tips-for-board-meeting-minutes/ administrators to monitor the activities and find any unauthorised changes made.
It’s also important to make sure that everyone in the office is aware of the importance of keeping data safe, both paper and digital files. This can be accomplished by applying the “clean desk policy” which ensures that all documents and documents are safely locked away or password protected when employees leave their desks and all devices, regardless of whether it’s laptop, desktop computer or smartphone are cleared of any personal information prior to when they are shut off or removed.
